
How Infinigent’s Software Can Revolutionize Your Workflow with HR & Payroll in Dubai?
Managing HR and payroll in Dubai can be a complex and time-consuming task, especially with the ever-evolving labor laws and the need for precise calculations. But the chaos is doubled if you are still managing HR and payroll processes manually. We know how inherently they are prone to faults, time consuming and inefficient.
But what if you could simplify these processes, enhance accuracy, and improve efficiency all at once? That’s what Infinigent’s HR and payroll software solution is designed to offer. This article walks you through the struggles of manual HR and payroll in Dubai and how they can be rectified using Infinigent’s software.
Pain Points of Manual HR & Payroll in Dubai and How Software Streamlines It:
1. Failing to pay tax correctly in the UAE
Failing to pay taxes correctly and on time in the UAE can lead to some serious complications for your business, including hefty fines, legal penalties, and damage to your reputation.
For instance, late payment or underpayment of taxes as stated in the tax return in the UAE can result in significant fines and accrued interest of 2% of the unpaid tax, which is due immediately and if it’s further delayed, the penalty percentage increases.
Calculating the tax is a complex process and it becomes troublesome when done manually.
HR and payroll software help ensure compliance
Automated payroll calculation: A robust HR and payroll software can automatically calculate taxes based on the latest regulations in the UAE and thus ensure accuracy and compliance. It correctly calculates employee deductions and employer contributions and reduces the risk of errors.
2. Handling a multi-national workforce
Did you know that the UAE’s non-citizen migrant workers account for 90% of its workforce?
So navigating the complex landscape of UAE labor laws and ensuring compliance with local regulations such as visa requirements, end-of-service benefits and emiratization quotas is challenging. Plus, handling payroll for employees from different countries and dealing with various currencies and different tax obligations takes extra effort.
HR and payroll software in Dubai solves complex legal and regulatory compliance.
Here, HR and payroll software keeps up-to-date with the latest legal changes and ensures automatic compliance with UAE labor laws.
Plus, its built-in compliance checks flag potential issues before they become complicated.
3. Delayed payments to employees
If you process manual payments, it’s liable to errors, might miss out on a few payments and end up with delayed payments. This can cause significant issues for both employees and organizations.
Since the UAE is focusing more on the financial well-being of employees, it has implemented new rules within the WPS addressing delayed salaries for employees.
It has imposed penalties for delayed salary payments to deter non-compliance. So, if an organization fails to pay its employees on time in the UAE, they might face penalties of up to 50,000 dirhams. These penalties are imposed based on the duration of the delay, with escalating fines.
HR and payroll software ensure timely payment.
This is possible because payroll calculations are automated and ensure timely and accurate processing of salaries, taxes and deductions, reducing the risk of human error.
The software automatically checks for discrepancies and errors in payroll data before processing, reducing the likelihood of delays caused by errors. It automates the distribution of funds directly to employee bank accounts on scheduled pay dates.
4. Lack of transparency in payroll
If employees feel uncertain about how their pay is calculated, including deductions, bonuses, and overtime, it may lead to distrust and dissatisfaction. In addition, HR departments may receive frequent queries from employees seeking more clarification on their pay. This can lead to increased administrative work. In some extreme cases, a dispute over their pay may lead an employee to take potential legal action against the company.
How do employee self-service portals improve payroll transparency?
Employees can view and download their payslips, which include detailed breakdowns of earnings, deductions, and net pay. They can also update their personal information, ensuring that payroll calculations (e.g., tax withholdings) are based on accurate data.
Infinigent, a top HR and payroll software, has an employee self-service feature that gives your employees the flexibility to access their personal information, benefit details, payslips, schedules and even their own leave online.
Besides the payroll, the employees can send out automatic notifications to notify their managers of task completion. So, this eliminates the need to go behind HR to get details, as employees can handle things on their own.
5. Common manual errors in payroll
Manual errors can affect organizational efficiency and accuracy at multiple levels. In particular, manual payroll processes are prone to errors and are time-consuming.
Payment calculation mistakes, tax filing errors and misclassification of employees can lead to incorrect pay and benefits. And as your organization grows, so will the complexity and risk of manual payroll processes.
How does HR software address this?
Payroll and HR software addresses these challenges by automating payroll processing, ensuring precise calculations for salaries, deductions, and taxes, and staying updated with regulatory changes to maintain compliance. It centralizes employee data; by doing so, it reduces the risk of inaccuracies and provides employees with self-service portals to manage their own information, which minimizes HR intervention.
6. Difficulty in managing leaves and attendance
Manual leave and attendance management is often considered a headache because it involves paper-based systems or spreadsheets. This makes it challenging to accurately track employee absences and leaves, resulting in errors in calculating leave balances, tracking attendance, and processing payroll.
Plus, another disadvantage is that manual processes are time-consuming for both HR staff and employees, which leads to delays in leave approvals and payroll processing.
How do HR and payroll software help?
Cloud-based payroll management software has transformed everything digitally. So, employees can submit leave requests through the software’s portal, specifying the type of leave, duration, and reason. Here, the managers can then review and approve requests electronically, reducing delays and paperwork.
Tracking real-time attendance is crucial, especially when the salary is calculated based on time. This software simplifies this by allowing employees to clock in and out digitally and ensuring accurate recording of attendance data, including work hours, break and overtime.
In addition, employees can view their leave balances in real-time through self-service portals, eliminating the need to rely on HR staff for updates.
Check out how this payroll management software in Dubai can help handle all your organizational management and payment woes.
How Infinigent’s software Streamline your Workflow and Improve Efficiency?
Infinigent’s HR and payroll software is designed to solve these problems. This software automates payroll, ensures accuracy, simplifies compliance with UAE labor laws, and enhances employee satisfaction through self-service portals.
The advantage here is that it’s cloud-ready which means you can access it from anywhere. Based on your organization’s size, the software can also be customized.
Some robust features of this HR and payroll software in Dubai are:
- Streamlined data entry and record management to reduce human errors
- Automated attendance and leave management for efficient tracking
- Built-in functionalities to ensure compliance with UAE labor laws and avoid penalities
- Automate payroll processing and tax calculations and improve efficiency
- Employee self-service portals and reporting tools for easy employee access to their payroll and improved transparency.
Key Benefits of Using Infinigent’s HR and Payroll Software
Infinigent’s HR and payroll software provides various benefits, such as
It helps increase efficiency and productivity in HR and payroll department in your organization
When you streamline all the mundane processes and automate workflows, you save time, as those tasks that used to take hours are now completed in minutes. From payroll processing to leave management, our software can ensure everything flows smoothly. This way, the software frees up precious time for the HR and payroll departments.
Reduced costs associated with manual processes
Manual processes are not only time-consuming and prone to error; they are expensive too. When you ditch manual processes, you cut costs associated with paper-based systems and manual errors. As a bonus, Infinigent’s software ensures efficiency while also minimizing operational expenses.
Improved accuracy and reduced errors
Manual processes are prone to errors. There is no doubt about that. With Infinigent, accuracy is king. We automate calculations for salaries, deductions, and taxes, which means fewer mistakes.
Simplified compliance with UAE labor laws
Keeping up with labor regulations in the UAE is crucial but it can be daunting as the rules keep changing. But Infinigent simplifies it and helps you stay compliant, as the software automatically updates to reflect the latest legal requirements.
Scalability to accommodate business growth
As your business expands, so do Infinigent’s capabilities. The software is designed to scale by accommodating your growing workforce and evolving HR requirements without skipping a beat.
Wrapping Up
If you have more than 20 employees in your organization in Dubai, you need payroll software because manually managing their salary calculations and tracking their work can pose a big challenge.
Most organizations either view investing in such software as a luxury or an unnecessary expense and choose to avoid it. But fret not. Infinigent HR and payroll software in Dubai doesn’t cost an arm and a leg. Get in touch with us to learn more about our services.